Privacy Policy

Last updated: 29 August 2025

Beyond the Bar (Pty) Ltd is committed to protecting your personal information and complying with the Protection of Personal Information Act (POPIA). This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our website and participate in our online events.

We may collect the following personal information when you book or attend an online event:

• Full name
• Email address
• Contact number
• Age confirmation (to ensure eligibility)
• Basic profile information (such as interests, hobbies, and general area)
• Payment information (processed securely by third-party payment providers - we do not store card details)
• Communication with us (emails or messages related to bookings or support)

We do not store ID documents.

Your information is used strictly for the following purposes:

• To process event bookings and payments
• To administer and host online events
• To display limited profile information to other participants during events
• To communicate important event-related information
• To ensure eligibility and maintain a respectful event environment
• To comply with legal and regulatory requirements

We do not use your information for automated decision-making or profiling beyond event participation.

We respect your privacy and do not sell or rent your personal information.

Your information may be shared only in the following circumstances:

• With other event participants, limited to the profile details visible during live events
• With trusted third-party service providers (such as payment processors, website hosting services, and online event platforms) strictly for operational purposes
• If required by law or regulatory authorities

All third-party providers are required to handle your information securely and confidentially.

Online events are hosted using third-party platforms. Participation is subject to the platform’s own privacy and security practices.

Beyond the Bar is not responsible for the independent data practices, outages, or technical issues of third-party platforms.

We take reasonable technical and organisational measures to protect your personal information, including:

• Secure storage systems
• Limited access to authorised personnel only
• Safeguards against unauthorised access, loss, or misuse

While we take data protection seriously, no system can be guaranteed to be 100% secure.

Your personal information is retained only for as long as necessary to:

• Administer events
• Comply with legal or accounting obligations

You may request deletion of your personal information at any time, unless we are legally required to retain it.

In accordance with POPIA, you have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information
• Withdraw consent for data processing (this may limit your ability to participate in events)

Requests can be made using the contact details below.

Our website use basic cookies to improve functionality and user experience. You can disable cookies in your browser settings; however, some website features may not function correctly.

Online events are live and not recorded by Beyond the Bar.

Participants are expected not to record, screenshot, or share any part of an event without consent.

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “Last updated” date.

If you have any questions or concerns about your privacy, please contact us at:

+27 83 333 2940

info@beyondthebar.co.za

Beyond the Bar (Pty) Ltd – Registration Number: 2025/706142/07